Constitution & Rules

1. The Club shall be called St Botolphs & District Bowls Club.

2. The Club is formed for the promotion of the game of bowls under the Rules of Play laid down by the English Bowling Federation and these rules are to be made available in the Clubroom.

3. Every applicant for membership shall be proposed by one and seconded by another playing member of the Club.  The applicant's name and address, together with the names of the proposer and seconder, shall be posted in the clubhouse forty-eight hours before bringing forward for election.

4. The election for membership shall be by ballot of the Committee.  When a candidate has been duly elected, a notice shall be sent to them with a request to pay direct to the Treasurer the appropriate membership fee.  If such remittance is not made within twenty-eight days, the election shall be void.

5. The annual subscription shall be determined at the Annual General Meeting. Should it ever be considered necessary to introduce a joining fee this shall also be determined at the Annual General Meeting. All subscriptions shall be payable by 1st  May each year.  A member, who, after a reminder has been given, fails to pay the subscription by 31st May, shall immediately cease to be a member of the Club.

6. The Club shall consist of playing, honorary, social (non playing) and temporary members.  On the recommendation of the Committee, Honorary members may be elected at any General Meeting of the Club but their number at any one time shall not exceed six.  A maximum of three non-playing members may be elected at Annual General or Extra-ordinary General Meetings to serve either as members of the Committee and/or officers of the Club.  Only these three non-playing members and playing members may vote at any General Meeting or other meeting of the Club.

7. The Committee shall have the power to expel any member of the Club who in their opinion makes themselves objectionable or acts contrary to the rules.  Any member so expelled shall forfeit their subscription and all rights and claims on the Club and shall not be eligible to be introduced as a visitor.

8. The Committee shall consist of all officers and delegates of the Club and the Club Green keeper and up to five members, three of whom may be non-playing members.  The Committee shall be responsible for the management of the Club in accordance with these Rules.  The Committee shall retire annually but are eligible for re-election.  Any casual vacancy on the Committee shall be filled by the Committee.

9. The Committee shall meet at such times as may be necessary. Five members shall form a quorum. Minutes of such meetings shall be approved by the Committee and signed by the Chairman at the next meeting and kept by the Secretary.

10a. There shall be a maximum of four trustees who shall respectively hold office until a vacancy is created by
death or resignation.  Such vacancies shall be filled by resolution of the Committee as soon as possible.  The President of the Club is hereby nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustees Act 1925 and shall by deed duly appoint the person or persons so nominated by the Committee.  No new trustees shall be appointed until the number is reduced to less than four and thereafter the number shall not be increased beyond four.

10b. Should the need arise; a trustee may be removed from office by resolution of the Committee at a meeting called for this purpose.

10c. A trustee, upon the termination of their office, shall comply with all resolutions of the Committee as to the vesting of the property of the Club in the remaining trustees or in a newly-appointed trustee.

10d. The property of the Club, (other than cash which shall be under the control of the Treasurer), shall be vested in the trustees to be dealt with by them as a Committee may from time to time direct by resolution (of which an entry in the Minute Book shall be conclusive evidence).

10e. The trustees shall be indemnified against risk and expense out of the Club property.

11. The Committee shall, from time to time, appoint from among their number such sub-committees as they may deem necessary.  Such sub-committees may co-opt any member of the Club to assist them.

12. The Committee shall have the power to make such byelaws and regulations as may from time to time be deemed necessary
for the proper administration of the Club. Such byelaws and regulations shall be exhibited on the club notice board as appropriate. New Club Rules or amendments to Club Rules may only be agreed at the Annual General Meeting or at an Extra- ordinary General Meeting. Proposals to add to or amend Club Rules or simply proposals for discussion at the AGM / EGM must be made in writing by the Proposer and seconded. They must be submitted to the Club Secretary and received no later than 28 days before the AGM / EGM and exhibited on the Club notice board fourteen days prior to the date of the meeting at which they are to be considered.  New rules / amended rules / proposals shall be passed by a majority vote of those present; in the event of a tie, the Chairman of the meeting shall have the deciding vote. Amendments / additions to the Club Rules may be subject to any conditions laid down by the District Council as the Licensing Authority.

13. The Annual General Meeting of the Club shall be held at such time and place as fixed by the Committee.  Not less that fourteen days' notice in writing shall be given to each member by the Secretary.  The business of the Annual General Meeting shall be:

a) to receive from the Secretary on behalf of the Committee a report on the general condition and progress of the Club during the preceding year;

b) to receive and, if approved, adopt the auditor's report and statement of accounts;

c) to elect all officers and delegates and six members to the Committee for the ensuing year;

d) to transact any other business relating to the affairs of the Club;

e) to elect an auditor or auditors.

f) Not more than fifteen months shall elapse without an Annual General Meeting.

14. The financial year of the Club shall end on the last day of September in each year to which day the accounts of the Club shall be balanced. 

15. The Club shall not be held liable for loss or damage of any personal property left on the Club premises by a member or their guest nor shall it be liable for any loss or damage sustained to motor cars or vehicles parked within the Club boundaries.

16. The clubhouse and premises shall be open to members from 9.00 am to 11.30 pm daily or as the Committee shall determine.  The control of all intoxicating liquors shall be in the hands of the Committee.  The hours permitted under the Licensing Act shall be enforced.  Members of bona fide bowling clubs and members of visiting teams using the Club green may be admitted to the Club premises to enjoy the privileges of membership for the day other than the purchase of intoxicating liquor to take away.  Also members of bona fide organisations may privately enjoy all the facilities of the clubhouse, including the bar facilities other than the purchase of intoxicating liquor to take away, when supervised by an appointed Club member, at organised functions not more than twelve times each calendar year.  The prior approval of the Club Committee shall be obtained for each occasion of such use.

17. Every member shall before leaving the Club premises pay any charges on account incurred on that day.

18. A member wishing to introduce a guest may do so by first entering their own and their guest’s name in a book provided for that purpose.  The charge for guests shall be the responsibility of the member and shall be such amount as the Committee shall determine.  The Committee shall have power to refuse admission to any such guest without assigning a reason.

19. No member under the age of 18 years shall be permitted to purchase intoxicating liquor from the bar nor shall any member purchase liquor for consumption on the premises by any person under the age of 18 years.

20. No person may be entertained as the guest of any one member on more than four occasions in any one year.  No member may entertain more than two guests on any one occasion.

21. The relevant Team captain shall be responsible for selection of any teams competing in the Border, Stowmarket, Bury and Area D League cup/shield competitions and any other league based cup/shield competitions.  For all other cup/shield competitions, where the Club is represented as a whole, team selection shall be by a panel of available team captains, convened and chaired by the Club Captain, who will have a casting vote over the selection of any individual.

22. St Botolphs and District Bowls Club is committed to the principle of Sports Equity.  It recognises that Sports Equity is about fairness in sport, equality of opportunities and equality of access for all citizens, regardless of race or ethnic background, age, sexuality, disadvantaged groups, gender or disability.

23. All members, when representing the Club in a League or County competition, must wear the Club coloured shirt/jacket together with trousers, shoes etc. as stipulated by SCBA – Dress Rule 1.
  • When playing as individuals in County or League competitions, members must observe the dress code laid down by the respective County or League i.e. SCBA- Dress Rule 1. 
  • For club drives, tournaments (open to bowlers from other clubs) and Finals’ Day of Club knock-out competitions, the dress code shall be as laid down by the SCBA – Dress Rule 1.
  • For club roll-ups, coaching and intermediate rounds of club knock-out competitions (but not Finals’ Day), a relaxation of the dress code will be permitted. Smart casual is accepted, such as tee shirt and trousers (or skirts for ladies) in colours other than white or grey. Shorts, working overalls or trousers with holes or a ragged look are not acceptable and members so attired may be asked to leave the green. Regulation shoes or permitted overshoes must be worn.

24. Smoking is not permitted on the green whilst play is in progress. Members should make every effort to ensure that guests and opposition are aware of this rule.

25. St Botolph’s and District Bowls Club is committed to promoting a safe environment in which children and vulnerable adults can enjoy taking part in the game of bowls.  It will seek to underpin and ensure this commitment by following and promoting a Child Protection policy, taking advice where appropriate, from the National Governing Bodies and other relevant organisations.  The Club shall appoint a Child Protection Officer. 

Revised: November 2014

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