The Annual General Meeting will be held at 7.30pm on Wednesday 5th December 2018 in the Clubhouse.

Note: All playing and social members are invited to attend but voting will be limited to playing members only.

AGENDA 

1.    Welcome by the President  

2.    Apologies for absence

3.    Minutes of the 2017 A.G.M. (These are displayed in the clubhouse or can be requested from the Secretary prior to the meeting.) 

4.    Matters Arising  

5.    Chairman’s Report (below)  

6.    Club Captain’s Report (below) 

7.    Secretary’s Report (below)  

8.    Treasurer’s Report

9.    Appointment of Auditor

10. Election of Officers, Committee & Team Captains (Nominations can be made right  up to and during the A.G.M. itself. If voting is necessary, it will be by a secret ballot.)  

11. Thanks to retiring officials 

12. Proposal: The following amendment to the Bowls Club Constitution is proposed by Maurice Costello and seconded by David Maycock.  A new clause. Clause 24: General Data Protection Regulation (GDPR)  24.1 GDPR came into effect May 2018 and in accordance with the regulations St Botolph’s & District Bowls Club has in place a policy to protect the personal information provided by the Club members. Our Club Policy will be displayed on a Club House notice board. 24.2 The Club’s GDPR policy does NOT form part of the Constitution and may be amended or added to, by the Club Committee at any time. This is necessary to ensure our Policy complies with current GDPR. 24.3 All existing members and new members will be required to sign a form giving permission for the Club to hold their personal details on paper or electronically and to pass such details as necessary to EBF League and County bodies and those within the Club who need the information to manage teams and run Club events. This does not take away the members rights under GDPR.     

13. League & Cup Entries for 2019  

14. Events 2019  

15. Any Other Business that the Chairman will allow.  

Date of the 2019 Annual General Meeting

CHAIRMAN’S REPORT: AGM 2018  This year has seen one of the busiest seasons ever enjoyed by our club. Our excellent facilities, and great green, have resulted in our Club being chosen to host a number of prestigious events.  I would like to take this opportunity to thank members of the Committee who have worked tirelessly to ensure the success of these events, whilst also facilitating the smooth day to day running of the Club.  I must, of course, also recognise the efforts of those people not on the Committee, who have given freely of their time to help out in a number of different ways.  Now to the actual bowling! Congratulations to Barry Pegram and his team on promotion to the Second Division in the Thursday Bury League. Congratulations also to the Tuesday Afternoon ‘A’ Team in the Stowmarket League, who have been promoted. This team, in the absence of Captain Philippa Rixon, was ably run by Brian Shurmer, and will make a welcome return to the First Division next year.  The biggest coup for the Club however, was Sandy Sargeant’s brilliant win at Skegness! Sandy becomes our Club’s first National Champion.  On behalf of the Committee, can I thank everyone who has contributed to the Club’s success this year – on the green, in the background by coming along to support matches.   Finally, thank you to you, the members, for your loyalty and support throughout the year. I hope you will agree that we have a great Club of which we can be justifiably proud.  Viv Sword.

CLUB CAPTAIN’S REPORT: AGM 2018  This summer has been amazing, and the green held up well during the heat and lack of rain thanks to the hard work of Anthony Foulger and helpers.  The bar reaped rewards thanks to David Maycock trundling around supermarkets clearing shelves of special offers.  The catering has been very hard work and successful thanks to Julia, Christine and Viv and all who helped.  The many events held at the Club have been much appreciated by all using our facilities. Congratulations to the Tuesday Afternoon B Team Captain Philippa Rixon and the Thursday Evening B Team Captain Barry Pegram for winning leagues and gaining promotion.  Just to remind everyone, Thursday evening is the Club Night throughout the winter – it’s a lovely Clubhouse so do come along for a drink, socialize or do whatever takes your fancy. It’s good to stay in touch with friends till next season.  Sandy Sargeant

SECRETARY’S REPORT: AGM 2018  The Bowls Committee has met on ten occasions since the last AGM with a good attendance at each meeting.  Several members did not renew their membership in 2018, five of whom were bowling members - two because of work and family commitments, two because of failing health and one because he had moved away.  We have had seven new members join – five as novice bowlers and two as social members. A few members due to ill health were unable to play this season. Sadly, three of our members passed away during the year.  Our membership is currently ninety - three.  We have listed 32 male bowlers, 15 lady bowlers and five novices, (3 male & 2 female).  Our social membership is forty-one. As you know our club has hosted both County and League Matches this year and we have received back so many positive comments and grateful thanks for the use of our green and club house.   I would like to thank Viv Sword and the Committee for their support throughout the year. I am very grateful to you all.  Maureen Costello                                                  







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